Typing information from a keyboard is a troublesome and time-consuming task. It would be fine in Word, otherwise in Excel, where you need to move between cells. Therefore, if the information is in text form, this is already good. Let's look at how to quickly import data into Excel from a text file or, in other words, correctly insert text into an Excel table.
There is nothing very, very complicated here. As I have repeatedly noted, information in an Excel table must be presented in a strictly structured manner; therefore, in a text file, this structure must also be strictly observed.
Let's take this vital and simple example - transfer a list of employees from a text file (with the extension .txt) to Excel, which lists the last name, first name, patronymic, year of birth and position.
Let's say these are our heroes:
Ivanov Ivan Ivanovich 1978 inspector
Sidorov Petr Sidorovich 1970 senior inspector
Petrov Vasily Samuilovich 1965 senior inspector
I’m too lazy to add more than three 🙂, but that’s enough.
Now let's decide what kind of table we need in Excel? Let it have the following columns:
Last name, first name, patronymic, year of birth, position.
We have everything, but there is one nuance in the presentation of the position. For each employee, the position has a different size - 1, 2 and 3 words. How can Excel tell where the information entered in the columns begins and ends?
For this it is convenient to use separator character. Such a symbol can be any character that does not appear in your text as a punctuation mark or a special character. That is, definitely try not to use a period and a comma, but you can use an asterisk or an oblique one. In our case, if everyone’s position consisted of one word or so - senior inspector, senior inspector himself (without spaces), then a space would do. Get creative to do less work. 🙂
Let's structure our list:
Last name/First name/Patronymic/Year of birth/Position
Ivanov/Ivan/Ivanovich/1978/inspector
Sidorov/Peter/Sidorovich/1970/senior inspector
Petrov/Vasily/Samuilovich/1965/senior inspector
and save it in a text document with the extension .txt. Now such a list will be perfectly transferred to Excel.
To do this, go to the Excel tab Data. In area Receiving external data press the button From the text.
In the window that opens, point to our text file from which we will import data. After this it will open Import Wizard on the first step. Here we need to indicate the structure of our data - “ with delimiters” (which in our case is an oblique “/”). After this, press the button Further.
At the next step of the wizard, you need to specify a delimiter character. Here are some options, but we choose “ another” and in the window we enter our symbol - oblique. Immediately in the lower area (with our list) vertical lines (columns) appear, along which you can check the correctness of the data division. Press the button Further.
In the third step, you can specify the data format for each or selected column, if necessary. As a rule, this is true for date columns. We don’t change anything and press the button Ready.
After this, you need to indicate the cell from which the table will begin - its upper left corner.
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Working with a Windows notepad and an Excel program in tandem will play a significant role in the proper organization of the SEO optimizer’s workday. I will write simple things, but the benefits of knowing and using the Notepad and Excel functions will be noticeable.
For windows, in addition to the standard notepad, there are many different options. The default is the simplified fast version. I didn’t like the long path to saving the file - I had to click the mouse several times.
Here's a good replacement: notepad for windows xp Bred2. You can download it for free. There is a familiar panel with tools and you just need to click on the “save” icon once.
Everyone knows that notepads have the following functions: “find, replace.” For a SEO, this is the future speed of work during the day. Now on to practice.
1. We have compiled a project of several thousand descriptions of full, short, headings for any program, it could be Allsubmitter or Sapient Social Submitter and the like. We started running and, O_O unpleasant typo. And since thousands of values were generated, the typo was scattered across a large number of sentences. Searching and correcting each of them is incredibly tedious and time-consuming.
And here we remember our faithful assistant - the notepad program. From alsab (or another program) we export the site description to a text file. Then click “find and replace all,” inserting a typo to search and the correct word to replace. Extra spaces and characters are also changed. After this, we import the corrected version into alsab (after removing the previous values from it).
This procedure will take less time than writing this paragraph.
2. We select the semantic core. There are many programs for this. By the way, KeyCollector (paid) is rightfully called the best. In other services, we may receive phrases with delimiters such as colons or semicolons. Today we are 100% satisfied with this. And tomorrow we will need to remove these extra signs. There are two options here: replace it with a space in notepad or use export data to excel, which happens more often. Because Excel has many opportunities for further adjustment of semantics.
3. For the optimizer notepad and excel– time saved.
You can easily import and export your data, namely a list of requests, into the desired format.
In Excel we need the following capabilities: “remove duplicates”, “find and replace”, “fill”, “data from text”.
“Data” - “Remove duplicates” - remove identical phrases from the existing list.
“Find and highlight” - we change misspelled words to correct, incorrect signs.
“Fill” - by adding words in the left or right column to the main phrase, you can write the phrase once, and then “fill down” all the following lines with the same phrase. For example, we add the name of the city.
This way, you can come up with many variations of sentences and then copy them into a notepad. And data from a text file is imported into all SEO services and programs.
You have a list of logins, passwords for many accounts, or a proxy login-password in a notepad. But they are separated by a colon or other characters (it doesn’t matter). Individual listings can be obtained easily. To do this, go here in Excel: “data from text”. When importing from Notepad, simply select the appropriate separator character and get logins in one column and passwords in another.
Use this couple notebook And excel for your own pleasure. The integration is impressive! Both you and the customer will like the organization of working hours.
Time planning is, in fact, an important point in the work of an SEO specialist. And when there are many projects, you are torn apart. I worked a little here and there, but ended up nowhere. Anyone who has experienced this understands what I mean. It is useful to use planners to manage your team and projects. For SEOs, there is a convenient and multifunctional task and project management system. In the online service you will have statistics and analytics on sites, reports on your team’s time spent on work, tasks and finances. This is how we move from small planning to global planning.
There are two ways to import data from a text file into Excel: you can open it in Excel or import it as an external data range. To export data from Excel to a text file, use the command Save as and change the file type from the drop-down menu.
The two most commonly used text file formats are:
delimited text (TXT) files, which typically use a tab character (ASCII character code 009) to separate fields of text;
Comma-separated value (CSV) text files, which typically use a comma (,) as the text field separator.
You can change the separator character used in TXT and CSV files. This may be required to ensure that the import and export complete successfully.
Note: You can import and export up to 1,048,576 rows and 16,384 columns.
Import a text file by opening it in Excel
A text file created in another program can be opened as an Excel workbook using the command Open. When you open a text file in Excel, its format does not change - this can be seen in the title of the Excel window, where the name is indicated with the extension of the text file (for example, TXT or CSV).
Go to file > Open and navigate to the location containing the text file.
Select text files in the File Type drop-down list in the dialog box Opening .
Find the file you want and double-click it.
Import a text file by connecting to it (Power Query)
On the "tab" data" in Group " Receiving & Converting Data" select from text or CSV.
In the dialog box Import data locate and double-click the text file you want to import and click the button Import.
There are several options in the Preview dialog box:
If Excel doesn't convert a certain column of data to the format you want, you can convert it after importing. For more information, see the articles and.
Save as.
Import a text file by connecting to it
You can import data from a text file into an existing sheet.
If Excel doesn't convert the column to the required format, it can do so after import. For more information, see Convert numbers from text to numeric format and Convert dates from text to date format.
Export data to a text file by saving it
An Excel sheet can be converted to a text file using the command Save as.
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A dialog box will open Saving a document.
In field File type Select a text file format for the sheet.
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A dialog box appears reminding you that only the current worksheet will be saved as a text file. If you want to save exactly the current sheet, click the button OK. Other sheets can be saved as separate text files by repeating this procedure for each of them.
A second dialog box appears reminding you that the worksheet you are saving may contain features that are not supported by text file formats. If you want to save only the sheet data in the new text file, click Yes. If you are unsure and want more information about what Excel features are not supported by text file formats, click Reference.
For more information about saving files in other file formats, see Save a workbook in another file format.
Changing the delimiter used when importing a text file
How you change the separator during import depends on how you import the text.
Changing the list separator for new text files (files created when exporting using the Save As command)
When saving a workbook as a CSV file, the default list item separator (separator) is commas. You can change it to a different delimiter character using the Windows scope options.
In Microsoft Windows 10, right-click the button Start and select Options.
Select an item time & language, and then in the left pane, select region .
On the main panel in the section regional settings select item Additional date, time, and regional settings.
In chapter region click change date, time or number format.
In the dialog box region on the tab Format click the button Extra options.
In the dialog box customize format on the tab numbers List element separator .
Press the button twice OK.
Click the button Start and select Control Panel.
In chapter clock, language and region click change date, time or number formats.
In the dialog box region on the tab Format click the button Extra options.
In the dialog box customize format on the tab numbers enter the character to be used as the new separator in the field List element separator
Note: This page has been automatically translated and may contain inaccuracies and grammatical errors. It is important to us that this article is useful to you. Was the information useful? For convenience also (in English).
How to import a txt file into Excel?
There are two ways to import txt files, which ultimately lead to one Text Master (import) and one result.
1. While in your Excel workbook, in the upper left corner, click Microsoft Office, then select a command Open. In the dialog box that appears Opening a document, in field File type, select Text files. All text files will appear in the viewing window, select the desired file and click the button Open.
Text Wizard (import).
2. While in the Excel workbook, on the tab Data in Group Receiving external data click the button From the text. You will get a dialog box Import a text file, similar to a window Opening a document step 1. In this dialog box, specify the file that needs to be imported and click the button Import.
The program will automatically launch Text Wizard (import).
IN Text Import Wizard at the first stage you need to specify Data format: with delimiters or fixed width. The option with delimiters is suitable if you know what characters are used as delimiters or the table has a two or more level structure. The fixed-width data format is suitable in cases where you cannot clearly determine what is the delimiter in the txt table, or the table has borders that need to be removed.
The second important point is File format. From the drop-down list you can select the desired text encoding if the program could not automatically recognize the text correctly.
Start import from line - indicate from which line you want to start importing the file. This way you can avoid importing the table title, headers or other text that comes before the table and which will still be cut as a result of importing the table.
If at the first stage you provided all the necessary data, click the button Further.
At the second stage Text Import Wizards you may have two options.
1. If at the first stage you indicated that you have a delimited data format, then here you need to select the type of delimiter, or specify your own.
2. If at the first stage you indicated that you have a fixed-width data format, then in the window Data Parsing Sample you have the opportunity to put in all the necessary separators, i.e. manually arrange columns in the table. Divider lines are set by single-clicking on the scale at the top of the window or viewing area. You can remove the separator line by double clicking on it.
After selecting separators/setting columns manually, press the button Further.
At the third stage Text Import Wizard prompts you to set the column format. The default value is General.
Press the button Ready.
I have a file in csv format, it opens in Excel in one line, how can I convert it into a table?
It’s easier to immediately import it as a table, because that’s what it is, only with commas (or semicolons) as a separator. To do this, being in the Excel workbook, on the tab Data in Group Receiving external data click the button From the text.
You will get a dialog box Import a text file, in which specify the file that needs to be imported and click the button Import.
A dialog box will open immediately Text Wizard (import). In the first step, specify the data format with delimiters in the data format field.
On the second step in the field The separator character is mark - comma (semicolon).
In the third step, if necessary, specify the column format.
After pressing the button Ready The csv file will be imported correctly into Excel and converted to a table.
I have a table in txt format with all the border lines, how can I import it into Excel so that there are no borders?
Before importing the table, go to the txt file and copy a fragment of the border line.
While importing a table into Text Wizard (import) on the first step in the field Specify data format mark with delimiters.
On the second step in the field The separator character is check the other option and, placing the cursor in the field for entering a character, press the key combination Ctrl+V. This way you will select the table border line as the separator.
When importing a txt file, Excel interprets numbers separated by dots as dates, and after import they cannot be returned to their previous value. How to work around this problem?
In order for fractional numbers with a dot separator to be displayed correctly in Excel, when importing the file in the third step Text Wizard (import) in the window Data Parsing Sample select the column that contains fractional numbers, and in the field Column Data Format select text.
After importing the data, highlight the column that contains fractional numbers with a dot. Use the keyboard shortcut Ctrl+H to open the dialog box Find and Replace. In the Find field, enter a point, in the Replaced by - comma. Click the button Replace all- replacement will be made only within the selected column.
Now, using the Format Group Cells menu Cells tabs home, change the column format from Text on Numerical.
Is it possible to connect to Access database data in Excel so that it is automatically updated?
Yes, to do this, being in the Excel workbook through the tab Data in Group Get external data press the button From Access.
In the dialog box that opens Selecting a data source specify the database file you need.
In the next dialog box Table selection specify the table or query that you want to import into Excel.
Another dialog box will open - Import data. Here you can choose how to display the data as:
- Tables
- Pivot table report
- PivotChart and PivotTable Report
Here you can also indicate Where should the data be placed?
In the lower right corner of this dialog box there is a button Properties... by clicking on which you go to the dialog box Connection properties.
On the tab Usage select how often the data should be updated:
- Background update- allows you to continue working in Excel while the data update request is running. Unchecking the checkbox will cause the request to run while waiting.
- Update every...- enables automatic data updating at specified intervals.
- Update when opening a file- when checked, the data will be automatically updated only when the book is opened.
- Remove data from outer range before saving workbook- this option is available only when the Update checkbox is selected when opening a file and in the case of importing data as a request. Selecting the checkbox allows you to save the workbook with the query definition, but without external data.
By clicking OK in all dialog boxes, you get the data from the Access database in Excel, which is automatically updated according to changes in the source database.